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How to Get the Most Out of Your Employees

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Group of employees discuss productivity

Even with the introduction of advanced technologies in the business world, it’s still an organization’s employees that are at the heart of its success. Your employees aren’t just the people you see in meetings during your day-to-day; they’re the driving force behind your entire organization. For that reason, it’s imperative that managers identify ways through which they can inspire employees to perform to their full potential. If you happen to find yourself looking for ways to invigorate your staff, consider these four tips to provide motivation and support to increase productivity.

Set Clear Expectations

The most effective employees are those with a concrete understanding of what is expected of them. It’s through a list of clearly defined goals that an employee is able to deliver on expected results. When managers address staff, it’s common to allude to a desired goal with general remarks, such as “we need to increase sales numbers this quarter.” However, without a precise metric by which an employee can gauge their performance and assess their required workflow, it can be difficult to achieve desired objectives. Therefore, when you address your team, try to use specifics whenever possible and meet with them in time for desired objectives to be completed.

Prioritize Workforce Resource Allocation

In order for an organization to function efficiently, it’s important for managers to allocate the right employees to the right projects. Unfortunately, most projects require that a certain amount of time be spent performing repetitive tasks that may be mandatory for a project’s completion. This can cost an organization precious time and resources that could have otherwise been used to complete higher-level projects. Fortunately, advanced technologies like process automation software are making sweeping changes in organizational efficiency by allocating much of this busywork to automated “bots” which can replicate many of the actions typically performed by humans. Through the integration of these technologies, managers can assess the workflow of their teams and determine what processes can be broken down into components to be performed by AI. This can help free up staff members’ schedules for other assignments and can make their work feel more engaging. 

Heed Your Employees’ Desires

When significant portions of your day involve meeting with teams of individuals and administering feedback, it can be difficult to remember that these teams value recognition of their hard work and want to know that their ideas are being heard. A new study by Office Team found that 66 percent of employees would “likely leave their job if they didn’t feel appreciated.” Appreciation matters, but providing acknowledgment isn’t just limited to complimenting one’s quality of work. In an effort to improve retention rates and provide employees with the recognition they deserve, more and more managers are turning to surveys. Surveys can be a quick and effective way to identify needs that can boost working conditions. If 80 percent of your employees report that network stability is slowing down their workflow, then taking decisive actions to improve the issue can increase productivity. Maintaining an environment in which employees feel empowered to contribute ideas is vital to a healthy office dynamic, so try to keep an open mind to suggestions and concerns.

Allow Flexibility to Boost Employee Effectiveness

As nice as it would be to have every employee firing on all cylinders at every moment of the day, this is, unfortunately, not a reality. In real life, an office is made up of a diverse assortment of early birds and night owls, as well as office dwellers and remote workers. Incorporating some level of flexibility in your employees’ schedules allows them to produce their best work and feel as though your organization respects their ability to get things done in a manner that’s most efficient for them as individuals. It’s possible for flexibility to be taken advantage of by some employees, but the incorporation of it in your company’s culture shouldn’t be omitted based on a single employee. If at some point, you find an individual isn’t performing to the level that is expected, then it might be a good idea to sit with them and evaluate their workflow. Revisiting your assessment of their performance and coming to a mutual understanding accordingly might be the difference in retaining and reinvigorating a highly effective employee. 

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